It’s a complex process. Designs are complicated, teams are dispersed, everyone is busy. And oh, the work is invisible. Does your project management tool ensure everyone is moving critical work forward?
Complex problems require powerful tools. That’s Playbook. It makes project information visible, actionable and predictable so that you can get there on time, every time.
The biggest cause of slow projects is people working on the wrong thing at the wrong time.
Most projects have hundreds of tasks that need to be completed. And people are often on multiple projects. So how do they decide what to work on each day? They usually guess. And if they guess wrong, the project could slide a day without anyone knowing. One day might not sound like much, but if you only have the correct priorities half the time, the project will double in length.
Playbook makes correct work priorities clear for everyone, across all their projects, every day.
Let’s face it. Things change. Product development projects proceed a lot better when there’s a plan. But let’s be clear. We’re talking about a plan, not a schedule.
A plan is flexible and allows the team to adapt, respond to changes, and see the impact of change, easily. We know it’s going to change, but we also know we’ll do better if we have some clarity around what needs to be done, in what order, by whom, and how long it will take.
Details in the plan are best provided by the people actually doing the work, so Playbook was designed with a simple planning tool that even busy people can use. The additional benefit of having the team members actively participate is that the plans are not only more accurate, but everyone is bought in and knows what’s going on. That’s how high-performing teams win.
The high level of uncertainty in product development makes long-term planning impractical. The good news is it’s also unnecessary.
Playbook allows you to create high-level outlines when you start, and then add increasing amounts of detail as that work gets closer.
This means the near-term work is detailed enough that everyone knows exactly what needs to be done, and when it needs to be done before it impacts the end date.
Playbook takes the buffers out of individual tasks and uses a shared buffer instead. This helps eliminate multitasking and creates more accurate plans and faster projects.
Monitoring the buffers also helps you know when a project is going off track, immediately. So management and teams can take action to mitigate delays the instant they happen. And all of these impact reasons are saved so you can analyze them later to look for systemic issues.
Did you ever consider that some of the information shared in a bi-weekly status meeting is literally two weeks old?
High-performing systems require fast feedback. Short and frequent standup meetings do this by uncovering blockages and communicating issues as soon as they occur.
Playbook processes all of this critical information and facilitates the meetings to ensure these issues are resolved and everyone knows their priorities, every day.
Did you know it’s possible to double the duration of your existing projects simply by adding just 10% more work? Just like rush hour traffic, the impact of overloading a busy system can be exponential.
Wouldn’t it be nice to know if that was happening on your projects, immediately?
Playbook can tell you before it happens, or if you’ve already done it.
Traditional project management methods rely on due dates and pushing tasks on people. Lean manufacturing and Kanban systems taught us the transformational power of pull systems. So why don’t we use them in project management? Playbook does.
Eliminate multitasking, manage WIP, happier teams.
All in one step.
Most managers find out about late projects after they are late. But that’s like applying your brakes after you’ve hit something. Wouldn’t it be nice to predict it before it happens?
Monitoring resource loading helps, but it’s possible to get false alarms. The best early indicator of a late project is the size of the queues.
Playbook was designed to monitor the queues and give you advance notice so you can take action long before the project is actually delayed.